Finance Manager

Duties and Responsibilities

Financial Planning, Budgeting and Reporting

Produce, analyse and present timely monthly management accounts and clear board-ready reporting packs, including income and expenditure statements, cashflow, balance sheet and movement of funds.
Lead budgeting, forecasting and scenario planning, working with the Director and Treasurer (and wider staffing team as required) to confirm the annual budget and in-year reforecast.
Provide strategic financial modelling to support long-term planning, including 3-5 year projections as required by funders and the Board.
Lead cashflow planning and manage the overall cash position, ensuring adequate funds are available to meet liabilities as they fall due.
Maintain clear oversight of restricted and unrestricted funds, ensuring accurate allocation and funder-compliant reporting at all times.
Lead financial planning and tracking for capital maintenance and building compliance projects.
Attend all quarterly Finance Committee meetings and Board meetings as required.

Financial Management and Operations

Lead on the effective day-to-day management of the organisation’s finance systems and processes.
Oversee all payment runs, banking, reconciliations and approval processes, ensuring payments are authorised in accordance with the organisation’s financial controls policy.
Maintain overall responsibility for the accounting system (Xero), ensuring accuracy and timeliness across invoice approvals, journal entries, settlements and bank reconciliations.
Manage debtor control and credit processes, including active follow-up of overdue income.
Manage petty cash, staff expense claims and card reconciliations (including Pleo).
Act as the key contact with external parties including the external auditor, bank relationship manager, HMRC, and any outsourced finance support.

Other Duties Include:

Statutory Accounts and Audit
Grant and Funder Compliance
Payroll and HR Finance
Governance and Internal Controls