Finance Assistant

Purpose of job

The Finance Assistant is part of the Watershed Finance Team. Their role primarily consists of processing payments to suppliers, staff and grantees; bank reconciliations and processing sales invoices and receipts. The post holder also supports the team with basic journal processing and reconciliations.

The post holder will join the team at an exciting time as we are going through a period of finance transformation including migrating accounting systems from Sage 50 to Xledger. There will be opportunity to build on previous finance experience and increase knowledge of accountancy.

Main responsibilities

• Maintenance of the purchase ledger. Ensuring all supplier records are accurate and up to date, entry of purchase invoices, reconciliation of supplier statements.
• Download reports for weekly/monthly payments of suppliers and upload via bank transfer (BACS) ready for authorisation.
• Upload BACS payroll data to HSBC for authorisation.
• Maintaining Finance MS Outlook in-boxes on a daily basis. The postholder will deal with supplier queries and internal departmental queries.
• Processing of purchase invoices and expenses and preparation of payment runs.
• Processing daily takings from the Box Office and cover for Caf & Bar. Timely preparation, checking and posting of journals for daily returns.
• Daily reconciliation of Watershed bank accounts.
• Monthly reconciliation of company credit card statements.
• Maintenance of the sales ledger including raising invoices and credit control.
• Assisting members of the finance team in the production of monthly management accounts, income reports, year-end accounts and other reports as required.
• Assisting as necessary with audit queries for Watershed group of companies.
• Providing basic training to Watershed staff on processes for claiming expenses, raising purchase and sales orders.