Facilities & Office Manager

Facilities Management:
Manages maintenance of building systems (electrical, HVAC, plumbing), ensures health & safety compliance (Fire Warden, first aid), and develops cost-effective and energy-efficient solutions. Oversees contractors, coordinates repairs, maintains compliance records, and manages supplies.

Office Management:
Leads day-to-day office operations, maintains budgets, orders supplies, and manages calendars, travel, and filing systems to ensure smooth workflows and a well-maintained office environment.

HR & Staff Support:
Assists with onboarding, staff scheduling, training coordination, and supports HR processes such as appraisals and record-keeping.

Communication & Liaison:
Acts as the internal communication hub and liaises with vendors, contractors, and visitors to ensure clear, professional engagement.

Additional Duties:
Ensures building and office security, supports emergency procedures, prepares management reports, and enforces health and safety policies.

Gallery Event Support:
Prepares event briefings, coordinates hospitality and travel for artists, and contributes to event management on a rotating basis.

Key Skills:
Strong understanding of building systems and regulations, excellent leadership and communication, budgeting, organizational skills, and proficiency in Microsoft Office. Able to work independently and manage competing priorities.