Artist Coordinator/Administrator VOICE

General Artist administration

• Record all information and updates on engagements including dates, venues, fees, rehearsals and performance times on Overture, our diary system.
• Co-ordinate rehearsal schedules, call times, working sessions with directors/conductors, auditions.
• Check repertoire details including versions/editions, language, cuts, dialogue.
• Identify requirements well in advance for all work permits and visas, and ensure completion of all necessary applications.
• Consider the detailed requirements for practice rooms, backstage riders, complimentary tickets, dress code/costume fittings, interviews/press activities necessary to all engagements and put all detailed arrangements in place accordingly.
• In liaison with clients and presenters, arrange national and international travel, and check final issue of tickets and all details.
• Discuss and source suitable hotels and short-term accommodation for each engagement, and make reservations
• Arrange any necessary local transport, such as airport transfers and travel between airports, accommodation or venue
• Finalise all details relating to the timing and running order of each engagement and provide detailed schedule (including travel/accommodation information as relevant) to the artist on a timely basis