Head of Administration & Compliance

Leadership & People Management
Strategic Input: Member of the Wider Leadership Team, contributing to operational planning and problem-solving at weekly meetings.
Line Management: Directly manage the Caretaker, ensuring facility standards are met.
Team Point of Contact: Act as the “go-to” person for office related enquiries on a day-to-day level.
Site Responsibility: Principal key holder during working days; the primary contact for building queries.
Maintenance Schedule: Oversee and implement the maintenance schedule, managing the maintenance budget and managing contractors.

HR & Compliance
Contract Management: Ensure all staff and freelance contracts and HR documentation are current and compliant.
Process Oversight: Manage HR processes and employment law compliance, including holiday and sickness tracking.
Staff Welfare: Ensure all team members receive regular check-ins with their line managers; sit in on meetings where appropriate.
Recruitment: Oversee all recruitment, ensuring strict adherence to “safer-recruitment” procedures.
Employee Relations: Provide administrative support for HR-related issues and be in communication with external HR consultants.
Training: Oversee team and volunteer training, arrange courses, and maintain up-to-date training records.
Contractual Projects: Oversee the implementation of written agreements for regular freelancers.
Policy Implementation: Work with HR consultants to oversee the rollout of the new staff handbook and the creation of an AI Policy.
Data Protection: Data Protection Officer for the organisation, ensuring GDPR compliance with policy and procedure.