Senior Coordinator, Artist Management Department

Maintain an overview of complex and busy schedules for high-profile artists, taking responsibility for keeping both their current and advance diaries up to date.

Develop an understanding of your artists so that you can build and cultivate a strong and trusting professional relationship with them, which will be integral to all aspects of your work.

Work closely with CEO, Artist Managers, and local managers, as well as servicing staff from other agencies to ensure a thorough and comprehensive knowledge of all aspects of the artists’ schedules.

Provide critical servicing support to a touring ensemble including budgeting, processing contracts, travel assistance, facilitating instrument hire and on occasion, in person support on tour.

Assist with specific travel and accommodation needs, including researching and booking trips and negotiating travel contributions with promoters, which often include multiple promoters in one period.

Careful planning of visa and work permit applications which need to be completed in a timely manner within a busy schedule.

Administer artist diaries, liaising with a variety of external contacts (including promoters, venues, other artists, and agents) to arrange logistical aspects of all engagements.

Co-ordinate rehearsal schedules, materials, instrument lists, technical riders, and other requirements.

Oversee prompt checking, processing, and filing of contracts.

Agree all media rights with promoters and co-ordinate agreement of rights with recording companies when necessary.

Produce detailed schedules for artists and ensure that they have all the required information to fulfil their commitments, and be ready to deal with any last-minute changes that may occur

Work with the finance team and Artist Managers to prepare monthly financial statements and to ensure prompt commission payments to Intermusica.

Process invoices to promoters in a timely manner.

Support tax applications by initiating and/or assisting.