Reception & Administration (Part-Time)

Reception:

• Managing the access of students, parents and visitors to the premises.
• Monitoring sixth form attendance and punctuality.
• Ensuring that teachers are accurate with their timekeeping, all students are in the right place at the right time.
• Acting as a first point of contact for all student and parent enquiries.
• Initiating regular communication with students and parents to get feedback about their experiences of learning with us.
• Helping to share studio news, upcoming events and opportunities with students and their parents.
• Acting as a first point of contact for sixth form student pastoral concerns.
• Checking-out and back in equipment accessories used by students and tutors.
• Supporting colleagues with upkeep of teaching rooms, equipment and facilities.
• Shutting down the office and closing the school at the end of a working day.

Administration:

• Supporting the administration of the teaching timetable.
• Making clear handover notes each day to ensure continuity and adequate communication amongst the administration team.
• Managing the student database, student registration forms and family contact details.
• Taking occasional card payments for shop items or lesson fee invoices.
• Sourcing and booking cover tutors when sixth form class tutors are absent.
• Supporting the scheduling of staff CPD and lesson observations.
• Booking graded exam dates with RSL exam officers.
• Ordering office supplies and stock for The Rhythm Studio’s accessory shop.
• Curating gig line-ups, tutor schedules and managing communications around school events.

Finance:

• Updating fee spreadsheets, making changes where necessary and carrying out invoicing checks.
• Updating the fees and holiday camp spreadsheets with new bookings, logging payments and issuing invoices as required.
• Sending out payment reminders.
• Requesting tutor invoices and updating tutor payroll records