Project Coordinator

The Project Coordinator supports the planning and delivery of the organisation’s projects and programmes, working closely with the Exec Producer, and collaborating with the wider team.

KEY RESPONSIBILITIES INCLUDE:

– Providing day-to-day administrative support across projects, including organising meetings, taking notes or minutes, maintaining clear, accessible and organised paperwork
– Developing and managing schedules and diaries for the team, helping to keep projects on track
– Actively participate in team meetings, training, and professional development activities
– Preparing Access To Work claims for the Exec Producer
– Assisting with funding research and preparing information for applications and reports
– Supporting project planning by gathering information, updating budgets, and processing invoices in a timely manner
– Carrying out research to support projects, including identifying potential appropriate freelancers, tools, and equipment
– Supporting project delivery, in-person and online, including coordinating artists, partners, and participants
– Helping with rehearsals and events, including sourcing materials and assisting with set-up and pack-down where needed
– Contributing to project documentation and social media content in collaboration with the team
– Representing the organisation at events when needed, and maintaining a professional presence with partners and stakeholders
– Working in line with organisational policies, including safeguarding, internally and externally, and upholding STL’s values at all times

The role requires flexibility, including occasional evening and weekend work to support events.

We anticipate the job description may shift and change, in response to our learning and your feedback. This list is by no means exhaustive and some additional tasks may be required of you as and when they arise.

Please note, this is a part time role: 24hrs / 3 days per week