Trafalgar Theatre Productions
- Job Title: Production Coordinator
- Salary: £30k-£40k
- Hours:
Full time - Artform: Theatre
- Role: Technical & Production
- Contract: Permanent
- Closing date: Mon, 02 Jun 2025
-
Location:
London
Job Summary
Job Description
Key Responsibilities include but are not limited to:
- General administration and research assistance, as required, including preparing paperwork and reports which may be required by the Producers and General Managers.
- Scheduling, attending and taking minutes during co-producer and production meetings as required. Issuing minutes, collating and distributing all associated documentation.
- Coordinating the compiling of information for and approval of the design/layouts for production programmes.
- Working closely with the General Managers on all budgetary matters.
- Checking, processing and recording invoices and petty cash under guidance of the General Managers for any relevant production.
- Processing venue contracts and settlements
- Prepare scripts and scores ready for rehearsals and any other rehearsal setup required.
- Organising and managing house seat requests for productions.
- Sourcing and booking rooms for rehearsals and auditions.
- Preparing creative team, cast and staff contracts.
- Negotiating ensemble deals with cast/agents
- Recruiting and negotiating deals with show staff.
- Collaborate with the Company Manager & Production Manager to ensure the productions are running smoothly.
- Provide pastoral care for the company as required.
- Assisting the Casting Director in availability checks, organising auditions and ensemble offers.
- Coordinating investors with the Producers/Associate Producer
- Assisting with the coordination of child performers (with the Children’s admin team), as required.
- Organise travel, accommodation and visa requirements for productions, as required.
- Order cars, taxis and couriers, as well as making deliveries by hand, as required.
- Organising and managing press/gala nights as required by the production team.
More details can be found on our recruitment portal –https://ce0558li.webitrent.com/ce0558li_webrecruitment/wrd/run/ETREC107GF.open?VACANCY_ID=3622509bpN&WVID=4181172bAW
Job Requirements
The successful candidate will have:
- At least 2 years’ experience in a similar production role
- Confident with all MS office packages
- Excellent written and verbal communication skills
- A good knowledge of current UK theatre and live entertainment
- Knowledge of theatre union agreements
And will be:
- Extremely organised
- Able to prioritise a changing to-do list and stay calm under pressure
- Detail orientated
- Self-motivated and able to use their initiative
- Comfortable working both individually and as part of a team
- Confident in managing relationships with a wide range of people, teams and organisations
- Able to handle sensitive and confidential subjects with tact, diplomacy and discretion
How to Apply
If this sounds like you, we’d love to hear from you. Please submit a CV and Covering Letter as to why you think you are suitable for the role via the Recruitment Portal (link below).
Trafalgar Entertainment is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We welcome applications from people in groups where we are under-represented, for example people with disabilities, from minority ethnic groups, older returners and people who are neurodivergent.
We are curious, courageous, and ambitious, empowering people to challenge and innovate in pursuit of excellence.
Apply now
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