Open Access & Repository Assistant

Gardens, Libraries, and Museums (GLAM), University of Oxford


Job: Open Access & Repository Assistant

Job: Open Access & Repository Assistant

Organisation: Gardens, Libraries, and Museums (GLAM), University of Oxford

Postcode: OX2 0EW

  • Job Title: Open Access & Repository Assistant
  • Salary: £25k-£30k
  • Hours:
    Full time
  • Artform: Libraries
  • Role: Admin, Secretarial & PA
  • Contract: Temporary
  • Closing date: Wed, 08 Oct 2025

  • Location:

    South East

    | view on Google Maps

Job Summary

We are seeking an Open Access and Repository Assistant to join the Open Access Collections Team within the Bodleian Libraries, working to support Open Access at Oxford, whilst supporting the maintenance and development of the Oxford OA Payments system and Oxford University Research Archive (ORA).   

Job Description

This is a fixed-term post for 12 months, working full-time for 36.5 hours per week.

After initial training, this role supports home working up to 3 days a week. Varies on responsibilities.

What We Offer

As an employer, we genuinely care about our employees’ wellbeing and this is reflected in the range of benefits that we offer including:

  • An excellent contributory pension scheme
  • 38 days of annual leave
  • A comprehensive range of childcare services
  • Family leave schemes
  • Cycle loan scheme
  • Discounted bus travel and Season Ticket travel loans

More information is available at https://hr.admin.ox.ac.uk/staff-benefits

Diversity

Our staff and students come from all over the world, and we proudly promote a friendly and inclusive culture. Diversity is positively encouraged, through diverse groups and champions, as well as a number of family-friendly policies, such as the right to apply for flexible working and support for staff returning from periods of extended absence, for example, shared parental leave.

We aim to provide a supportive working environment and are happy to discuss training and professional development opportunities. The Chair of this recruitment panel will be Luke Taylor, Open Access and Repository Supervisor Lead, who can be contacted with enquiries relating to the role (mailto:[email protected] – [email protected]). General queries about the recruitment and application process should be directed to the Recruitment team within our Human Resources department (mailto:[email protected] – [email protected]).

Please discuss secondments with your line manager in the first instance, as you must have their agreement that you can be released for a secondment before you submit an application https://hr.admin.ox.ac.uk/secondments

Job Requirements

The postholder will be computer literate and have good attention to detail. Good interpersonal and communication skills, as well as the ability to work independently and part of a team are also essential. Proven experience in administrative work, with some experience in dealing with financial data, such as working with a computerised accounting system (e.g. Oracle Financials) is desirable.

How to Apply

You will be required to upload your CV and the attached supporting evidence form as part of your online application. The supporting evidence form lists each of the essential and desirable selection criteria, as listed in the job description – please explain how you meet each one. Both documents listed above must be submitted to be considered for this role.

Only applications received online by 12.00 midday (BST) on Wednesday 8th October 2025 can be considered. Interviews are expected to take place on Wednesday 29th October 2025.

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