Office Manager

  • Contract
  • London

arebyte


Job Summary

The Office Manager is a highly administrative and detail-oriented role focused on the financial and tenancy administration of our creative workspaces. This role involves managing financial transactions, tenancy agreements, and database systems to ensure a smooth process for workspace lettings.

Job Description

The Office Manager at Arebyte is a highly administrative and detail-oriented role focused on the financial and tenancy administration of our creative workspaces. This role involves managing financial transactions, tenancy agreements, and database systems to ensure a smooth and organised process for workspace lettings.

Key responsibilities include issuing invoices, generating bills, processing payments, and maintaining financial records in our accounting system Xero, as well as handling tenancy agreements, tenant communications, and managing departures. The Office Manager will also update listings on the Arebyte website and other platforms to promote available spaces and ensure visibility with potential tenants.

The ideal candidate will be highly organised, with a strong attention to detail, and experience in managing sensitive financial and tenancy data. Excellent time management and a proactive, problem-solving mindset are key, along with a passion for supporting the creative sector and ensuring a positive tenant experience.

Occupation Rate: 0.5 (part-time = 2.5 days a week). Possibility to discuss 0.6 (= 3 days a week).

Working Hours: 9:30am – 6pm, with TOIL for events outside of working hours

Start date: August 2025 (exact date TBD)

Job Requirements

Essential

  • 3+ years of experience in an administrative role, with a focus on financial transactions, database management, and record-keeping.
  • Exceptional attention to detail and a methodical approach to handling sensitive financial and tenancy data.
  • Strong organisational skills to manage detailed administrative processes and ensure compliance with financial deadlines.
  • Confidence in liaising with tenants regarding contract terms, notices, and payment matters.
  • Ability to work independently, prioritising tasks effectively while managing multiple deadlines.

Desirable

  • Experience in property, studio/coworking, or arts tenancy management, including lease administration and legal documentation (training provided).
  • Familiarity with CRM databases for managing tenant records
  • Familiarity with Xero or similar accounting software for generating invoices, processing payments, and managing financial records.

Job Overview

  • Job Title: Office Manager
  • Salary: £30k-£40k
    (pro-rata)
  • Hours:
    Part time
  • Artform: Digital media
  • Role: Admin, Secretarial & PA
  • Contract: Permanent
  • Closing date: Wed, 30 Jul 2025

  • Location:

    London

    | view on Google Maps

Job: Office Manager

Job: Office Manager

Organisation: arebyte

Postcode: NW1 9LN

Apply now
To help us track our recruitment effort, please indicate in your cover/motivation letter where (jobsinmedia.net) you saw this job posting.