Management Assistant

Key Responsibilities

– Provide comprehensive administrative support to the Founder and Chief Executive.
– Manage a complex diary, scheduling meetings, appointments, and coordinating business and personal travel.
– Organise travel arrangements, including flights, hotels, ground transportation, itineraries, visa requirements, and travel documentation.
– Coordinate the Founder’s personal and family commitments alongside business priorities with complete discretion and confidentiality.
– Process expenses, invoices, and credit card reconciliations, maintaining accurate financial records.
– Prepare, edit, and format client proposals, presentations, and supporting documentation to a high standard.
– Liaise with internal teams to ensure presentation materials and project information are accurate and delivered on time.
– Act as a key point of contact between the London office and Achille Salvagni Architetti in Rome, coordinating meetings, documentation, and communication.
– Coordinate with the Achille Salvagni Workshop in Rome regarding the production, logistics, shipping, and inventory of limited-edition design pieces.
– Provide ad hoc administrative and operational support to the London gallery as required.
– Respond proactively to changing priorities, resolving scheduling and logistical challenges efficiently.

Key Attributes

– Must be fluent in Italian and English.
– Highly organised with exceptional attention to detail.
– Professional, discreet, and able to handle confidential information.
– Proactive, resourceful, and able to work calmly under pressure.
– Flexible to occasionally work outside standard business hours to support international operations.
– Proficient in Microsoft Office, Google Workspace, Adobe Acrobat, and Zoom.