Gallery Assistant

Gallery and Exhibition Support – Assist with installation and deinstallation of exhibitions, artwork handling, space setup, events, and daily gallery operations. Ensure the gallery is presented to a high standard.

Technician Responsibilities – Prepare gallery spaces and maintain lighting, tools, and equipment. Ensure daily presentation and condition standards during exhibitions.

Artwork Registration – Manage the gallery database on Artlogic, ensuring artworks are catalogued on arrival and records maintained to a high standard. Ensure accurate labelling, tracking, and data entry, escalating valuations or insurance matters to senior staff. Photograph new works and complete condition checks and reporting.

Art Handling, Storage & Care – Safely handle, pack, and move artworks while maintaining organised, accessible storage. Keep location records current, conduct routine checks, and manage day-to-day care.

Shipping Coordination & Scheduling – Provide shipment updates and maintain efficient, cost-aware scheduling for high-value and international logistics. Coordinate deliveries, obtain crating and shipping quotes, and create correct export and import paperwork.

Collaboration & Communication – Coordinate with the Head of Operations, Gallery Managers, Curator, and Directors, ensuring smooth workflow and accurate record-keeping.

Logistics – Ensure safe, timely delivery and installation of sold artworks. Liaise with auction houses and administer acquisitions.

Loans & Consignments – Create consignment paperwork and ensure loan and consignment agreements, shipping documentation, and database records are filed and up to date.