Front of House Coordinator

CONTRACT TERMS:

Hours: 32.5 hours per week. Monday – Friday, 11am – 6pm

Location: White Lodge, Richmond Park (with occasional cover at Upper School in Covent Garden)

Salary: £23,066.38 per annum (0.81 FTE)

MAIN DUTIES

• Be the first point of contact for all visitors to the School
• Support the Finance team with administrative tasks as instructed
• Organise cover for Front of House and academic staff during holiday and absences and scheduling planned holiday in coordination with the Front of House team to avoid date clashes
• Assist School administrators, particularly during peak times
• Support academic staff during students’ examinations as directed
• Assist with the organisation and coordination of open days, parent meetings and other similar School events
• Provide administrative support to the Senior Leadership Team, the Executive Assistant, Head of Site Operations, academic staff and School administrators as and when instructed
• Organise incoming/outgoing post and distribute as directed Liaise with staff regarding group visits
• Organise taxis, minibus and couriers as required
• Attend Continuing Professional Development training / INSET
• Ensure Reception and all common areas are tidy and well-presented at all times
• Manage and ensure the security of all allocated keys Keep the Front of House Handbook, diary and driver’s diary up to date
• Producing a coherent and helpful handover email for the benefit of weekend Reception based staff
• Manage stationery and consumables, ensuring stock is kept at a sensible level and replenished as instructed
• Be a nominated first aider and fire marshal, assisting the Site Services Manager in ensuring compliance with procedural requirements as instructed
• Taking daily School attendance and fire registers by submitting data into the School’s MIS
• Project management of ballet shoe orders, bills and other delegated initiates as directed
• Attend and complete assigned tasks at Upper School from time to time.