The Revel Puck Circus
- Contact name: Luke
- Contact email: [email protected]
Job Summary
Job Description
Contract Type: Freelance Service Contract
Fee: £22.00 per hour (Billed monthly via invoice)
Estimated Commitment: Averaging 10 hours per week (Flexible remote working, with capacity for additional hours during heavy production launch weeks)
Reporting to: Artistic Director (with high-level oversight from our retained year-end accountants)
Job Brief:
The Revel Puck Circus seeks an experienced Freelance Finance Officer to manage the day-to-day financial operations of our growing touring organisation. As we scale our activities across multiple UK sites, we are implementing a modern, automated finance infrastructure. The successful freelancer will maintain accurate financial records in Xero, supporting clear site-by-site reporting and ensuring our data remains completely audit-proof for our annual Theatre Tax Relief (TTR) claims.
Person Specification:
Essential: Proven bookkeeping experience (2-4+ years preferred) with meticulous attention to detail and ledger accuracy.
Essential: Expert knowledge of Xero and seamless experience using receipt-capture and digital approval software (Dext, ApprovalMax, Pleo).
Desirable: Strong familiarity with the financial rhythm of touring theatre, festivals, or the wider performing arts sector.
Desirable: Basic understanding of management accounting principles and how tracking categories feed into project profit and loss sheets.
Attributes: A practical, solutions-focused approach. Comfortable working independently alongside a creative, dynamic production team.
Job Requirements
Sales and Income Processing: Raise and process occasional sales invoices. Reconcile digital box office income streams (Tixr/Stripe) and on-site bar/merchandise income packs against venue settlement agreements.
Purchase Ledger: Process supplier invoices through our digital capture software (Dext), managing automated approval workflows with production budget holders.
Bank Reconciliations: Reconcile all live bank accounts and digital payment applications on a weekly basis.
Expense Systems: Oversee and reconcile our automated company expense cards (Pleo), liaising directly with heads of departments (HODs) for missing records or coding clarifications.
Project Tracking: Maintain accurate project codes and tracking categories within Xero to reflect multi-site production costs (e.g. Stratford vs. Bristol stands) for TTR verification.
Payroll Administration: Collate monthly timesheet and employee data for processing, assisting with pension and statutory compliance records.
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