Freelance Documentation Lead (Event Planning and Delivery Manual)

As part of our ongoing commitment to organisational sustainability and knowledge sharing, we are commissioning a freelance professional to document the complete process of producing the ABTT Theatre Show and develop a comprehensive Event Delivery Manual.

Working closely with the Event Director, this freelance role will involve observing, recording, and documenting the planning, production, and delivery process of the ABTT Theatre Show (http://www.abtt.org.uk/abtt-theatre-show/ – www.abtt.org.uk/abtt-theatre-show/).

The goal is to create a practical and user-friendly Event Planning & Delivery Manual which can be used by staff if the lead event planner is unavailable.

The document will clearly outline:

• What tasks need to be done
• When and how they should be done
• Who is involved at each stage
• Contact information for key contractors and suppliers
• Schedules, templates, timelines, and deadlines
• Practical notes and lessons learned

This manual will serve as an essential reference document for future team members, support succession planning, and ensure continuity and efficiency in delivering future editions of the ABTT Theatre Show.

Timeline:

Project start date: November 2025

First draft to be submitted: 30th January 2026

Project delivery date: 20th February 2026

The work will largely be undertaken remotely with occasional in-person meetings in London.

Fee:

The fee for the project is £2400. We estimate the work will take the equivalent of between 8 and 10 standard working days of 8 hours (maximum) to be delivered between early November 2025 and 20th February 2026. The hours are flexible to meet the deadlines outlined above.