Festival and Events Admin Assistant

About the Role

Do you have exceptional administrative skills with an interest in science and events? If so, we would love to hear from you. The Festival and Events Admin Assistant is an exciting role in the Public and Community Engagement team, who produce multiple events across our public engagement programme like the Imperial Lates and Great Exhibition Road Festival.

What you would be doing

You will be an integral part of the team supporting with admin, meetings, finance, event operations and logistics. You will also look after projects like volunteer recruitment, production schedules, partnership administration, recruitment of traders and event staff catering.

What we are looking for

• Excellent administrative skills with proven experience working at an advance level
• Excellent experience working with SharePoint, Excel, Word and PowerPoint
• Experience in event administration and event management
• Understanding of finance in relation to maintaining budgets, raising POs and invoices, and matching transactions
• Experience of recruiting and coordinating volunteers for public events
• Excellent written and verbal communication skills
• Strong proactive team player who works well independently with the ability to manage workload to meet deadlines
• Strong multi-tasker able to work across multiple projects in a fast-paced environment.
• Experience of working with multiple internal and external stakeholders
• Highly organised with excellent attention to detail
• Interest in STEMb is beneficial for this role

Please note that this is a hybrid role (min 3 days per week) with a requirement to be on site during the lead up to and post events. It is also a physical role to support the event set up and and pack down phase.

Closing Date

The closing date is midnight on Sunday 8 February.