Executive Assistant to the CEO and Director

*The complete job description/person specification is available to download from our careers portal vacancy listing.

Administration

• To provide high-level EA and project support to the Director.
• To manage and maintain procedures relating to the Director’s diary and correspondence, ensuring that all messages receive a timely reply; draft correspondence as required; where appropriate, to handle enquiries personally or to direct them to relevant members of staff.
• To manage the Director’s travel arrangements for national and international meetings, lectures and events.

CEO and Director’s Office

• To act as the first point of contact for all enquiries and correspondence relating to the Director. To be the public face of the Museum and to act as a gatekeeper/filter to ensure that the Director’s time is used effectively. To answer all mail, e-mail and telephone messages.
• To undertake a wide range of research tasks to support the Chief Executive and Director in his role, in particular the preparation of briefing notes, presentations and speech notes, often at short notice.
• To liaise with and host guests of the Director when visiting the Museum, and to represent the Director professionally and politely.

Meetings

• To arrange meetings in line with set schedules, booking rooms and refreshments, sending invites, and meeting and greeting attendees.
• To prepare technology set up, papers, presentations and agendas as requested.
• To assist the Director in putting together the weekly director meeting agenda and circulate to management, attend and note actions required.