Executive Assistant

Key Accountabilities:

– As rst line contact for the General Director (GD), your main responsibilities will be:

– Manage and triage GD’s emails and other correspondence, including responding on GD’s behalf and in their style.

– Manage GD’s diary and travel.
– Provide other administrative support, as required, including expenses reconciliation.

– Support the Deputy General Director (DGD) and, on occasion, the wider SLT, providing administrative support, diary management, travel arrangements and other ad hoc project assistance.

– Arrange planned and unplanned meetings, ensuring all facilities, rooms, technology and refreshments are in place so meetings run smoothly.

– Arrange national and international travel with supporting itineraries, ensuring all relevant documentation is provided ahead of time.

– Ensure all documents and correspondence are professionally and accurately presented, in a timely manner and in line with GDPR requirements, and stored in a shared area, as appropriate.

– Work with internal and external stakeholders to ensure accurate information sharing.

– Attend events in support of the GD, Trustees and SLT, as required.

– Assist Patrons and Trustees, arranging tickets for performances for Trustees and external contacts, and attending to their requirements at these events.

– Support the Governance Manager as necessary, including occasional deputising at formal Board and Board Committee meetings.

– Support the Governance Manager with the collection and submission of data to Arts Council – England for their annual survey.

– Perform related duties as assigned/directed.