Collections Manager, Heberden Coin Room (Maternity Cover)

Gardens, Libraries, and Museums (GLAM), University of Oxford


Job: Collections Manager, Heberden Coin Room (Maternity Cover)

Job: Collections Manager, Heberden Coin Room (Maternity Cover)

Organisation: Gardens, Libraries, and Museums (GLAM), University of Oxford

Postcode: OX1 2PH

  • Job Title: Collections Manager, Heberden Coin Room (Maternity Cover)
  • Salary: £30k-£40k
    (pro-rata)
  • Hours:
    Part time
  • Artform: Museums
  • Role: Creative
  • Contract: Temporary
  • Closing date: Fri, 29 Aug 2025

  • Location:

    South East

    | view on Google Maps

Job Summary

The Heberden Coin Room is a department of the Ashmolean Museum, in the University of Oxford. With c. 300,000 coins of all periods and all countries and collections of medals, tokens, and paper money, it represents one of the leading international coin cabinets.

Job Description

About the role

Reporting to the Keeper or the Deputy Keeper, you will be responsible for ensuring that the Coin Study, Coin Store and displays are secure, tidy, clean, well-organised, fully equipped and maintained on a regular basis. You will also develop and maintain collections management, reporting and volunteering systems, operational procedures and documentation standards, and looking after the departmental off-site storage and archives.

The role involves occasional lone working and heavy lifting. Manual handling training will be provided.

This is a fixed-term (maternity cover) post from 20th October 2025 – 4th September 2026. The position is part-time, based onsite, working 18.75 hours per week (0.5 FTE).

The successful candidate will be required to undertake a satisfactory Basic Disclosure and Barring Service (DBS) due to working unsupervised with valuable objects.

What We Offer

As an employer, we genuinely care about our employees’ wellbeing and this is reflected in the range of benefits that we offer including:

  • An excellent contributory pension scheme
  • 38 days of annual leave
  • A comprehensive range of childcare services
  • Family leave schemes
  • Cycle loan scheme
  • Discounted bus travel and Season Ticket travel loans

More information is available at https://hr.admin.ox.ac.uk/staff-benefits

Diversity

Our staff and students come from all over the world, and we proudly promote a friendly and inclusive culture. Diversity is positively encouraged, through diverse groups and champions, as well as a number of family-friendly policies, such as the right to apply for flexible working and support for staff returning from periods of extended absence, for example, shared parental leave.

Job Requirements

  • You will be familiar with handling, storing and documenting museum objects according to best practice.
  • You will have excellent general IT skills and be familiar with collections management systems.
  • You will capable of developing and maintaining departmental systems and training your colleagues in their effective use.
  • The ability to organise your own workload amidst competing priorities and to take initiative where appropriate, is also essential.

How to Apply

You will be required to upload your CV and a supporting statement as part of your online application. Your supporting statement should list each of the essential and desirable selection criteria, as listed in the job description, and explain how you meet each one. CVs alone will not be considered.

Apply now
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