Agent’s Assistant Part-Time (Fixed Term 12-month Contract)

We welcome applications from those with and without publishing experience.

Responsibilities:

– To assist and support the existing team: Agent Jessica Hare and Associate Clare Mills
– Organising contracts for signing and entering into our RMS system; filing on our internal database
– Help to raise invoices as well as tracking and chasing up payments for clients
– Using WordPress to post news articles and update client pages on our website
– Keeping updated: our publication schedule up to date with upcoming books; our publishing contacts database up to date with editor moves and wishlists
– Recording subsidiary rights sales and digitizing international editions’ covers
– Assisting with our social media platforms on Instagram and BlueSky (@theagencybooks)
– Assisting with diary management and helping to arrange book fair meetings (e.g. London and Bologna)
– Ad-hoc office administration tasks including printing/scanning, shelving books and handling post
– Handling permission requests and drawing up simple licence agreements

This is a three-day-per-week role at £17,550 per annum (£29,250 full-time equivalent).

We welcome applications from candidates who demonstrate the following:

– Exceptional administration, organisational and time management skills
– An aptitude for managing systems, apps and software including but not limited to Microsoft Outlook, Teams, Word and Excel and learning new ones (e.g. WordPress, Adobe InDesign)
– The ability to prioritise well and multi-task with attention to detail
– Good communication skills, both written and verbal
– Reliability when it comes to their work, discretion and maintaining confidentiality when it comes to clients’ work

We are an equal opportunities employer and are keen to encourage applications from individuals from under-represented groups.