Events Producer

Main Duties and Responsibilities

• Deliver end-to-end project management, including meetings, project planning with artists, action tracking, scheduling, and logistics, particularly creating and managing timelines.
• Arrange travel, accommodation, and room bookings as required – including assistance in visa applications as required; and looking after visiting artists.
• Draft, issue, & process contractor and supplier contracts.
• Conduct and document risk assessments, evaluations, and reporting.
• Collate and maintain accurate project data, documentation, & archives. Updating SharePoint with relevant files.
• Oversee the production of video and audio for Ibraaz’s online editorial platform.
• Manage and track project budgets on a timely basis, ensuring accurate forecasting and reconciliation.
• Prepare costings, source estimates, and support procurement processes.
• Offer and process artist fees, supplier invoices, & production payments.
• Foster strong, supportive relationships with artists, contributors, and facilitators.
• Work collaboratively with internal teams including Curatorial, Communications, Digital, Marketing, Operations, and Visitor Experience.
• Liaise with artists, partners, and stakeholders to interpret briefs and shape production responses.
• Coordinate the delivery of all technical aspects of events and installations.
• Brief onsite teams, technicians, and freelancers.
• Oversee internal project preparation and logistics.
• Confident in ‘leading’ across various parts of event production including technical, Visitor Experience Team, and Front of House.
• Manage the delivery of all equipment, including client-owned and supplier assets, as well as de-rigging, scheduling collections, returning events spaces to original settings ready for opening the next day
• Ensure all health and safety requirements are met; pre-empt potential risk areas.
• Deliver post-event processes including debriefs, evaluations, and budget reconciliation.