Internship Opportunity: Assistant Registrar (Admin & Operations Focus)

Key Responsibilities

Administrative Support:

• Assist the Registrar in maintaining the Artlogic database: cataloguing, formatting, updating artwork locations and customs statuses.

• Upload image credits, certificates, and organise image files from photographers on Artlogic and Google Drive.

• Order and track packing materials.

• File invoices and keep admin records for accounts.

Client & Supplier Liaison:

• Request and compare quotes from shippers, framers, and other suppliers.

• Follow up with vendors and logistics partners.

• Help create sales packs: prepare certificates, condition reports, and send WeTransfer packages to clients.

Condition Reports:

• Manage condition reports in Articheck.

• Assist with checks during installs or storage visits: take reference photos, create/update reports in Artlogic.

• Ensure all reports are revised with each artwork movement.

Exhibition & Project Support:

• Help prepare exhibitions and special projects: get production quotes, shipping estimates, schedule deliveries.

• Prepare install documents (checklists, layout plans, handling guides).

• Track production timelines and liaise with artists or studios.

• Ensure all install materials are prepped.

• Support Registrar on-site during installs/deinstalls.

On-Site and General Support:

• Attend all openings as gallery representative.

• Occasionally cover the front desk.

• Join off-site visits (fairs, storage, conservators, etc.).

• Retouch walls if needed.

• Keep on-site storage tidy and organised.

Candidate Profile:

• Excellent organisational and communication skills.

• Strong interest in contemporary art, logistics, and exhibition-making.

• Proactive, detail-oriented, and deadline-driven.

• Familiar with (or willing to learn) Artlogic, Articheck, and Google Drive.

• Flexible, collaborative, and solution-oriented.

Salary at Minimum Wage / 35 hours per week Monday to Friday / 6 months internship