Registrar and Archivist

  • Contract
  • London

Edel Assanti


  • Job Title: Registrar and Archivist
  • Salary: £30k-£40k
  • Hours:
    Full time
  • Artform: Visual arts
  • Role: Admin, Secretarial & PA
  • Contract: Permanent
  • Closing date: Thu, 05 Jun 2025

  • Location:

    London

Job Summary

The Registrar and Archivist oversees the safe handling, storage, transportation, and documentation of artworks, supporting exhibitions, fairs, and sales logistics, and maintains accurate inventory records and image archives.

Job Description

The Registrar and Archivist is responsible for managing the gallery’s artwork inventory, logistics, and archival systems. This role oversees the safe storage, transportation, production and documentation of artworks, supporting exhibitions, art fairs, and sales activities. The position also maintains accurate records and an accessible image bank, ensuring data integrity and smooth coordination across departments.

A minimum of two years’ experience working within a gallery environment is required.

Job Requirements

Artwork Inventory

  • Oversee gallery inventory, including storage (onsite/offsite), transport, and condition of artworks.

  • Maintain accurate records and documentation for all artwork movements, loans, consignments, and condition checks.

  • Ensure artworks under consignment or loan agreements are returned on time and comply with import/export regulations and deadlines.

Exhibition, Art Fair and Pre-Sale and Post-Sale Logistics

  • Coordinate logistics and production for exhibitions and art fairs, including scheduling, shipping, framing, and technical setup.

  • Serve as main contact for shippers, fabricators, and suppliers.

Database and Image Bank

  • Keep the artwork database and image bank updated with accurate location and import/export information.

Gallery Management

  • General maintenance of gallery premises, including the day-to-day upkeep of appliances, supplies, and liaising with external service providers.

How to Apply

Salary guide: £30,000 – 35,000 (full time, subject to experience)

To apply, please submit your CV and cover letter to Bianca Lorenzini at [email protected].

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